Opening, Moving Around in, and Closing a Document
To open an existing document, you click the Microsoft Office Button and then click Open to display the Open dialog box.
The first time you use this command, the dialog box displays the contents of your Documents folder. If you display the dialog
box again in the same Word session, it displays the contents of whatever folder you last used. To see the contents of a different
folder, you use standard Windows techniques. After you locate the file you want to work with, you can double-click it to open it.
Clicking a file name and then clicking the Open arrow in the lower-right corner of the Open dialog box displays a list of alternative ways in which you can open the file. To look through the document without making any inadvertent changes, you can open the file as read-only, or you can open an independent copy of the file. You can open an file in a Web browser, or open an XML file with a transform. In the event of a computer crash or other similar incident, you can tell Word to open the file and attempt to repair any damage. And you can display earlier versions of the file.
To move around in an open document without changing the location of the insertion point, you can use the vertical and horizontal scroll bars in the following ways:
- Click the scroll arrows to move the document window up or down by a line, or left or right by a few characters.
- Click above or below the vertical scroll box to move up or down one windowful, or to the left or right of the horizontal scroll box to move left or right one windowful.
- Drag the scroll box on the scroll bar to display the part of the document corresponding to the location of the scroll box. For example, dragging the scroll box to the middle of the scroll bar displays the middle of the document.
You can also move around in a document in ways that do move the insertion point. To place the insertion point at a particular location, you simply click there. To move the insertion point back or forward a page, you can click the Previous Page and Next Page buttons below the vertical scroll bar.
You can also press a key or a key combination on the keyboard to move the insertion point. For example, you can press the Home key to move the insertion point to the left end of a line or press Ctrl+Home to move it to the beginning of the document.
The location of the insertion point is displayed on the status bar. By default, the status bar tells you which page the insertion point is on, but you can also display its location by section, line, and column, and in inches from the top of the page. Simply right-click the status bar, and then click the option you want to display.
Use your keyboard to move the insertion point.
|To Move the Insertion Point||Press|
|Left One Character||Left Arrow|
|Right One Character||Right Arrow|
|Down One Line||Down Arrow|
|Up One Line||Up Arrow|
|Left One Word||Ctrl+Left Arrow|
|Right One Word||Ctrl+Right Arrow|
|To the Beginning of the Current Line||Home|
|To the End of the Current Line||End|
|To the Beginning of the Document||Ctrl+End|
|To the Beginning of the Previous Page||Ctrl+Page Up|
|To the Beginning of the Next Page||Ctrl+Page Down|
|Up One Screen||Page Down|
|Down One Screen||Page Up|
In a long document, you might want to move quickly among elements of a certain type, for example, from graphic to graphic. You can click the Select Browse Object button at the bottom of the vertical scroll bar and then make a choice in the palette of browsing options that appears, such as Browse by Page or Browse by Graphic.
If more than one document is open, you can close it by clicking the Close button at the right end of the title bar. If only one document is open, clicking the Close button closes the document and also quits Word. If you want to close the document but leave Word open, you must click the Microsoft Office Button and then click Close.
In this tutorial:
- Exploring Word 2007
- Working in the Word Environment
- Opening, Moving Around in, and Closing a Document
- Displaying Different Views of a Document
- Zooming Page or Text
- The Window Group: Doing the Splits
- Creating and Saving a Document
- Understanding Word File Types
- Previewing and Printing a Document
- Word Key Tips