MS-Word / Getting Started

Opening, Moving Around in, and Closing a Document

To open an existing document, you click the Microsoft Office Button and then click Open to display the Open dialog box. The first time you use this command, the dialog box displays the contents of your Documents folder. If you display the dialog box again in the same Word session, it displays the contents of whatever folder you last used. To see the contents of a different folder, you use standard Windows techniques. After you locate the file you want to work with, you can double-click it to open it.
Clicking a file name and then clicking the Open arrow in the lower-right corner of the Open dialog box displays a list of alternative ways in which you can open the file. To look through the document without making any inadvertent changes, you can open the file as read-only, or you can open an independent copy of the file. You can open an file in a Web browser, or open an XML file with a transform. In the event of a computer crash or other similar incident, you can tell Word to open the file and attempt to repair any damage. And you can display earlier versions of the file.

To move around in an open document without changing the location of the insertion point, you can use the vertical and horizontal scroll bars in the following ways:

  1. Click the scroll arrows to move the document window up or down by a line, or left or right by a few characters.
  2. Click above or below the vertical scroll box to move up or down one windowful, or to the left or right of the horizontal scroll box to move left or right one windowful.
  3. Drag the scroll box on the scroll bar to display the part of the document corresponding to the location of the scroll box. For example, dragging the scroll box to the middle of the scroll bar displays the middle of the document.

You can also move around in a document in ways that do move the insertion point. To place the insertion point at a particular location, you simply click there. To move the insertion point back or forward a page, you can click the Previous Page and Next Page buttons below the vertical scroll bar.

You can also press a key or a key combination on the keyboard to move the insertion point. For example, you can press the Home key to move the insertion point to the left end of a line or press Ctrl+Home to move it to the beginning of the document.

The location of the insertion point is displayed on the status bar. By default, the status bar tells you which page the insertion point is on, but you can also display its location by section, line, and column, and in inches from the top of the page. Simply right-click the status bar, and then click the option you want to display.

Use your keyboard to move the insertion point.

To Move the Insertion PointPress
Left One CharacterLeft Arrow
Right One CharacterRight Arrow
Down One LineDown Arrow
Up One LineUp Arrow
Left One WordCtrl+Left Arrow
Right One WordCtrl+Right Arrow
To the Beginning of the Current LineHome
To the End of the Current LineEnd
To the Beginning of the DocumentCtrl+End
To the Beginning of the Previous PageCtrl+Page Up
To the Beginning of the Next PageCtrl+Page Down
Up One ScreenPage Down
Down One ScreenPage Up

In a long document, you might want to move quickly among elements of a certain type, for example, from graphic to graphic. You can click the Select Browse Object button at the bottom of the vertical scroll bar and then make a choice in the palette of browsing options that appears, such as Browse by Page or Browse by Graphic.

If more than one document is open, you can close it by clicking the Close button at the right end of the title bar. If only one document is open, clicking the Close button closes the document and also quits Word. If you want to close the document but leave Word open, you must click the Microsoft Office Button and then click Close.

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