MS-Word / General Formatting

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Editing Data with the Pop-up Toolbar

As soon as you select data, Word 2007 displays a pop-up toolbar that displays the most commonly used commands (displayed as icons). This pop-up toolbar appears to the upper right of the data you selected as a faint image. The closer you move the mouse towards this pop-up toolbar, the darker and sharper the toolbar appear. The farther you move away from the toolbar, the fainter it appears.

To use this pop-up toolbar, follow these steps:

1. Select data using the mouse. Selecting data with the keyboard will not display the pop-up toolbar.
2. Move the mouse pointer to the area to the upper right of the selected data. The pop-up toolbar appears. The closer you move the mouse to the toolbar, the more visible the toolbar will appear.
3. Click a command (icon) on the pop-up toolbar.

Deleting Data

The simplest way to edit a file is to delete your existing data. If you just need to delete a single character, you can use one of two keys:

Backspace:
Deletes the character immediately to the left of the cursor.

Delete:
Deletes the character immediately to the right of the cursor.

If you need to delete large chunks of text, follow these steps:

• Select the data you want to delete using either the keyboard or the mouse.
• Press the Delete key. Word 2007 wipes away your data.

Cutting and Pasting (Moving) Data

Moving data in Word 2007 requires a two-step process: cut and paste. When you cut data, you delete it but save a copy in a special area of the computer's memory known as the Clipboard. When you paste data to a new location, you copy the data off the Clipboard and paste it in your file.

To move data, follow these steps:

• Select the data you want to move, using the keyboard or mouse.Choose one of the following:
  
  
  1. Click the Cut icon (from the Home tab).
  2. Right-click the mouse, when the pop-up menu appears, choose Cut.
  3. Press Ctrl+X.
  
  
• Move the cursor to a new location. Choose one of the following:
  
  
  1. Click the Paste icon (from the Home tab).
  2. Right-click the mouse, when the pop-up menu appears, choose Paste.
  3. Press Ctrl+V.

Copying and Pasting Data

Unlike the Cut command, the Copy command leaves your selected data in its original location but places a second copy of that data somewhere else. To copy and paste data, follow these steps:

• Select the data you want to copy, using the keyboard or mouse and choose one of the following:
  
  
  1. Click the Copy icon.
  2. Right-click the mouse, when the pop-up menu appears, choose Copy.
  3. Press Ctrl+C.
  
  
• Move the cursor to a new location and choose one of the following:
  
  
  1. Click the Paste icon.
  2. Right-click the mouse; when the pop-up menu appears, choose Paste.
  3. Press Ctrl+V.

Dragging with the Mouse to Cut, Copy, and Paste

The mouse can also cut/copy and paste data. To move data with the mouse, follow these steps:

1. Select the data you want to move using the methods described in the earlier.
2. Move the mouse pointer over the highlighted data and hold down the left mouse button and drag (move) the mouse.
   The mouse pointer displays an arrow and a box while the cursor turns into a dotted vertical line. Alternatively, to copy data, hold down the Ctrl key while holding down the left mouse button and dragging (moving) the mouse. The mouse pointer displays an arrow and a box with a plus sign while the cursor turns into a dotted vertical line.
3. Move the dotted vertical line cursor where you want to place the data you selected in Step 1.
4. Release the left mouse button. Your data appears in its new location.