Priorities

After creating an application inventory, the next step is to prioritize the list. Prioritizing the application inventory is not a task that you perform unilaterally. Instead, you will want to involve other team members, management, and user representatives in the review of priorities.

The priority levels you choose to use might include the following:

• High High-priority applications are most likely mission-critical or core applications. These are applications that are pervasive in the organization or are complex and must be addressed first. Examples of high-priority applications include virus scanners, management agents, Microsoft Office, and so on.
• Medium Medium-priority applications are nice to have but not essential. These are applications that are not as pervasive or complex as high-priority applications. For example, a custom mailing-list program might be a medium-priority application, because you can replicate the functionality in another application. To test whether an application is indeed a medium priority, answer this question: What's the worst that would happen if all the high-priority applications are deployed, but not this application? If you foresee no major consequences, the application is a medium priority.
• Low Low-priority applications are applications that deserve no attention in the process. Examples of low-priority applications are duplicate applications, applications that users have brought from home and installed themselves, and applications that are no longer in use. When prioritizing an application as low, record the reason for that status in case you must defend the decision later.

Prioritizing the application list helps you focus on the applications in an orderly fashion. Within each priority, you can also rank applications by order of importance. Ranking applications in an organization using thousands of applications is a foreboding task, however. Instead, you might want to rank only the high-priority applications or repeat the prioritization process with only the high-priority applications.