Generating Storage Reports with FSRM

The File Server Resource Manager provides the ability to create or automatically generate reports for quota and file screen activity. The various reports that can be generated include the following:

• Duplicate Files
• File Screening Audit
• Files by File Group
• Files by Owner
• Files by Property
• Large Files
• Least Recently Accessed Files
• Most Recently Accessed Files
• Quota Usage

Generating Reports in Real Time

Reports can be generated on a real-time basis to view the file storage information on demand. To generate a report, right-click the Storage Reports Management node of the FSRM utility, and choose Generate Reports Now. Then do the following:

1. Click on the Add button to define the scope of the volumes or folders that the report will be based on (for example E:\UserShares) and click OK to return to the Storage Report Task Properties window.
2. Choose which report or reports will be generated by checking the check box for the particular report type.
3. Choose the report format for the new report (for example, the default option of DHTML) by checking the appropriate check box in the Report Formats section of the window.
4. Click OK when the report options are configured.
5. A new window opens, prompting you to decide to wait for the report to generate and automatically display the report or to generate the report in the background and store it in the default report location. Select the Wait for Reports to be Generated and Then Display Them option and click OK.
6. Each report will be displayed in a separate browser window or tab; close or save the reports as desired.

Scheduling Reports to Be Generated on a Regular Basis

Reports can be generated on a regular basis (such as weekly or monthly), typically for the purpose of reporting file storage information to management. To schedule a report, rightclick the Storage Reports Management node of the FSRM utility, and choose Schedule a New Report Task. Then do the following:

1. Click on the Add button to choose the volume or file share that you want to generate a report, such as R:\UserShares.
2. Choose which report or reports will be generated; by default, all reports will be selected except the Files by Property report.
3. Choose the report format you want to use-for example, the default option of DHTML.
4. Select the Delivery tab if the report should be emailed as well as stored in the global StorageReports folder.
5. Select the Schedule tab, and click the Create Schedule button to create a schedule for the automated report generation. Click OK when the desired schedule or schedules are defined.
6. Click OK when you are finished.

The report or reports specified will be generated at the scheduled intervals and any email addresses specified on the Delivery tab will have the reports emailed to them when the reports are generated. The scheduled report will be listed in the tasks pane when the Storage Reports Management node is selected. The scheduled report can be generated at will by right-clicking on the scheduled report and selecting Run Report Task Now.