Heading Off Linking Problems
Nothing is as frustrating as when PowerPoint refuses to locate that linked narration or video, especially if this debacle happens in full view of an audience.
You can avoid link problems altogether by doing some housekeeping. The secret is to stop thinking of your presentations as mere .pptx files. Instead, start thinking of them as folders. Before you start to create a new presentation, just follow these steps:
Create an empty folder and then create a single-slide presentation and save it to this folder.
Copy all the sound and video files you want to insert in the presentation to this folder.
Copy all the other documents you want to hyperlink from the presentation, such as other PowerPoint presentations, Word and PDF documents, and Excel spreadsheets.
After you finish copying these files into the same folder as the presentation, create your presentation and start inserting or linking to the files within the presentation.
If you want to link another sound, video, or document, copy it to the folder first and then insert it.
If you want to move the presentation to another computer, copy the entire folder (not just the presentation), and PowerPoint will have no problems finding those linked files!
Prepress Printing and PowerPoint
Your boss loved the flowchart you created so much that he or she expects it to be used in the company's annual report, and you have the privilege of exporting that flowchart to a format that can be sent straight to prepress.
There is no straightforward way to export the graphic to a professional graphic format like EPS so that your prepress folks can use it. PowerPoint just declared a dead end - all roads ahead are closed!
However, if you have Adobe Acrobat and Adobe Illustrator available on your system, you are in luck. Follow these steps to get the flowchart to prepress:
Print the PowerPoint slide that contains your flowchart to an Acrobat PDF file using Adobe Acrobat's printer driver.
Open the PDF in Adobe Illustrator and delete everything but the flowchart.
Save (export) the flowchart as an EPS file by choosing File> Export or File> Save As in Illustrator.