Windows 7 / Getting Started

Configuring E-Mail Notifications

When you create a custom printer filter, you have the option of sending an automatic e-mail notification to someone when the conditions of the filter are met. This can be useful for resolving printer problems, particularly in an organization with multiple buildings and administrators. For example, you can set up a view of all printers managed by a particular print server where the status does not equal Ready. Then, if a printer changes from the Ready status to another status, the administrator can receive a notification e-mail from Print Management. (You can also configure e-mail notifications for existing printer filters, including the Printers Not Ready and Printers With Jobs default filters.) To send e-mail notifications, you must specify a Simple Mail Transfer Protocol (SMTP) server that can forward these e-mail messages.

To configure e-mail notifications, follow these steps:

  1. To set a notification on an existing printer filter, open Print Management, right-click a printer filter, click Properties, and then click the Notification tab.
  2. Select the Send E-mail Notification check box.
  3. Specify the following information:
    • In the Recipient E-mail Address(es) text box, type the e-mail address(es) of the recipient(s) using the format account@domain. (Use semicolons to separate multiple accounts.)
    • In the Sender E-mail Address text box, type the e-mail address of the sender using the format account@domain.
    • In the SMTP Server text box, type the fully qualified host name or IP address of the SMTP server that will forward the e-mail notifications.
    • In the Message text box, type a text message describing the conditions of the printer problem.
  4. Click Test to verify your SMTP configuration for sending e-mail notifications and then click OK if the test is successful.
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In this tutorial:

  1. Managing Printing
  2. Enhancements to Printing in Windows 7
  3. Printing Enhancements Previously Introduced in Windows Vista
  4. Additional Printing Enhancements in Windows 7
  5. How Printing Works in Windows 7
  6. Understanding XPS
  7. Understanding the Windows Printing Subsystem
  8. Understanding Printer Driver Isolation
  9. Understanding the Print Management Console
  10. Enhancements to the Print Management Console in Windows 7
  11. The Print Management Console
  12. Adding and Removing Print Servers
  13. Configuring Default Security for Print Servers
  14. Adding Printers Using the Network Printer Installation Wizard
  15. Creating and Using Printer Filters
  16. Creating and Using Driver Filters
  17. Managing Printers Using Print Management
  18. Configuring Properties of Printers
  19. Publishing Printers in AD DS
  20. Managing Printer Drivers
  21. Configuring Printer Driver Isolation Mode
  22. Configuring Printer Driver Isolation Mode Using the Print Management Console
  23. Configuring Printer Driver Isolation Mode Using Group Policy
  24. Troubleshooting Driver Isolation
  25. Exporting and Importing Print Server Configurations
  26. Printer Export Files
  27. Performing Bulk Actions Using Print Management
  28. Client-Side Management of Printers
  29. Installing Printers Using the Add Printers Wizard
  30. Searching for Printers
  31. Installing Printers Using Point and Print
  32. Using Devices And Printers
  33. Using the Color Management CPL
  34. Managing Client-Side Printer Experience Using Group Policy
  35. Configuring the Add Printer Wizard
  36. Disable Client-Side Printer Rendering
  37. Configuring Package Point and Print Restrictions
  38. Extending Point and Print Using Windows Update
  39. Deploying Printers Using Group Policy
  40. Preparing to Deploy Printers
  41. Deploying a Printer Connection
  42. Limitations of Deploying Printers Using Group Policy
  43. Migrating Print Servers
  44. Migrate Print Servers Using Print Management
  45. Migrating Print Servers Using PrintBRM
  46. Monitoring and Troubleshooting Printers
  47. Configuring E-Mail Notifications
  48. Configuring Print Server Notifications
  49. Configuring Script Actions
  50. Configuring Detailed Event Logging