MS-Excel / General Formatting

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Inserting a Watermark

A watermark is an image (or text) that appears on each printed page. A watermark can be a faint company logo, or a word such as DRAFT. Excel doesn't have an official command to print a watermark, but you can add a watermark by inserting a picture in the page header or footer. Here's how to do it.

1. Locate an image on your hard drive that you want to use for the watermark.
2. Choose View> Workbook Views> Page Layout View.
3. Click the center section of the header.
4. Choose Header & Footer Tools> Header & Footer Elements> Picture.
5. Using the Insert Picture dialog box, locate the image from Step 1.
6. Click outside of the header to see your image.
7. To center the image in the middle of the page, click the center section of the header and add some carriage returns before the &[Picture] code. You'll need to experiment to determine the number of carriage returns.
8. If you need to adjust the image (for example, make it lighter), click the center section of the header and then choose Header & Footer Tools& Header & Footer Elements> Format Picture. Use the Image controls in the Picture tab of the Format Picture dialog box to adjust the image. You may need to experiment with the settings to make sure that the worksheet text is legible.

Changing Default Print Settings Using a Template

If you find that you're never satisfied with the Excel default print settings, you may want to create a template with the print settings you use most often. To create such a template, follow these steps:

1. Start with an empty workbook.
2. Adjust the print settings to your liking. Use the appropriate section in this part if you need assistance with a particular setting.
3. Save the workbook as a template in your xlstart folder, using the name Book.xlt.

Excel uses this template as the basis for all new workbooks, and your custom print settings become the default settings.

E-Mail a Workbook

Choose Office> Send> E-Mail. Your e-mail program launches with the worksheet as an attachment. Recipients must have Excel installed on their systems to open the workbook file. Enter the recipient e-mail information and any additional text in the body of the message and click Send.